Who knows how to run a great team meeting? It’s a critical skill.
As an executive coach in Atlanta and a former law partner, I’ve been in my fair share of meetings. I’ve gone from feeling like everything was a total waste of time to feeling empowered with a proactive approach.
What about you? How many times have you left a meeting thinking, MAN, that was a waste of time???
The average executive spends 23 hours of their week in meetings, and 71% say these meetings are unproductive and inefficient. Hopefully, these tips will keep YOUR meetings from falling into that trap.
Before you ever call a meeting, you should start by defining the objective. The easiest way to identify and shape your objective is by creating an agenda. An agenda has the power to speed and clarify a meeting that very few people understand or harness.
Instead of listing “Develop Budget” as an agenda item, use “Discuss the need to reduce the operating budget by 15% and how to achieve reductions without reducing headcount.” This level of detail allows attendees to think about the problem in advance and come armed with ideas. Remember not to be that person. If your objective can be completed by email, you don’t need a meeting.
As an executive coach in Atlanta, if I ran all my meetings as if they were nothing more than a casual mention in an email, I would have frustrated clients.
Circulate Your Agenda
Circulate the agenda at least 24-48 hours before your next meeting. The goal is to make sure everyone has time to wrap their heads around the objective and plan accordingly.
Set a Time Contract
Set a time contract. Everyone should know exactly when the meeting will end, and it is your job as the host to keep the meeting moving towards its objective within the time constraints.
Assign Someone to Take Notes
Appoint someone to take notes to stay on top of the objective and meeting goals. However, note-taking should always be a rotating task. Be sure you don’t just ask the lady in the room. Seriously. Not cool.